Terms of service.

Terms and Conditions for Author Visits to Primary Schools

Victoria, Australia

These Terms and Conditions apply to all school visits undertaken by Kate McCabe, henceforth referred to as ‘the author’ for the purpose of conducting author talks, book readings, Q&A sessions, and/or writing workshops with primary school students in Victoria.

1. Booking and Confirmation

  • A website booking indicates acceptance of these terms.

  • An email confirmation that you have reserved your selected date will be sent after booking and payment of booking fee.

  • Contact will be made within 48 hours of booking to confirm session numbers and time/s.

2. Fees and Payment

  • A payment invoice will be issued within 48 hours of confirmation of session numbers and time/s.

  • Full payment is due 14 days before your incursion date.

  • Payment can be made via PayPal, PayID or bank transfer.

 

4. Visit Requirements

  • Schools are to provide:

    • Supervision of students by teaching staff at all times. Please note the school remains responsible for student behaviour and safety during all sessions.

    • A space suitable to safely run the incursion (e.g. library, hall, or classroom).

    • A space for students to sit while the story is read.

    • Tables and chairs for students set up appropriately, (for example, in five equal groups) for students to take part in small group activities.

 

6. Cancellations and Postponements

  • Cancellation by the school:

    • More than 14 days' notice: no charge minus booking fee

    • 7–14 days' notice: 50% of the agreed fee

    • Less than 7 days’ notice: full fee payable

  • If the visit is postponed due to weather, illness, or school operational needs, the author will offer alternative dates where possible.

  • If the author is unwell or unable to attend, all efforts will be made to reschedule. If not possible, any pre-paid fees will be refunded in full.

 

7. Working with Children and Professional Conduct

  • The author holds a current Working with Children Check for Victoria and registration with the Victorian Institute of Teaching. These can be viewed upon arrival or details can be provided in advance.

 

8. Photography and Media

  • If the school wishes to take photographs or videos of the visit:

    • It is the school’s responsibility to obtain written permission must be obtained from parents/guardians for any students included in photos or videos.

    • The author must approve any images or recordings shared publicly (e.g. on school social media, newsletters, or websites)

  • The author may request copies of any media for professional use, subject to school approval.

 

9. Insurance and Liability

  • The author is covered by public liability insurance and can provide a certificate of currency upon request.

  • The school is responsible for ensuring appropriate duty of care and supervision of students during the visit.

  • The author is not liable for any injuries, accidents, or property damage unless caused by negligence on their part.

 

10. Contact Details

All correspondence and enquiries should be directed to:

Kate McCabe

Email: [Author’s Email Address]

ABN: [Australian Business Number, if applicable]
Website: [If applicable]